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Privacy Policy
This web site has
agreed to notify you of:
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What personally identifiable information of yours or
third party personally identification is collected from you through the web site
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The organization collecting the information
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How the information is used
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With whom the information may be shared
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What choices are available to you
regarding collection, use and distribution of the information
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The kind of
security procedures that are in place to protect the loss, misuse or alteration
of information under VATSIM control
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How you can correct any inaccuracies in
the information. If you feel that this company is not abiding by its posted
privacy policy, you should first contact the webmaster or any member of the
VATSIM Board of Governors by email.
Information Collection and Use
VATSIM is the sole owner of the information collected on this site. We will not
sell, share, or rent this information to others in ways different from what is
disclosed in this statement. VATSIM collects information from our users at
several different points on our website.
Registration
In order to use this website, a user must first complete the registration form.
During registration a user is required to give their contact information
including name and a verifiable email address. This information is used to
contact the user about the services on our site for which they have expressed
interest. Demographic information is collected to comply with appropriate laws
regarding children, to provide targeted services, and to incorporate network
security. Cookies, and other
means of personal unique identification, will be used during
the registration process, but the personal data will be kept strictly confidential
and used only to identify the user to the registration system.
Cookies
We may use cookies on the VATSIM site. A cookie is a piece of data stored on the
user's hard drive containing information about the user. These cookies are used
to track a user through our site and for network security. Some of our affiliates may use cookies
on our site. However, we have no access to or control over these cookies.
Log Files
We use IP addresses to analyze trends, administer the site, track user's
movement, and gather broad demographic information for aggregate use. IP
addresses are linked to personally identifiable information for the purposes of
network security.
Sharing
We will share aggregated demographic information with our partners and
advertisers. This is not linked to any personal information that can identify
any individual person.
Links
This web site contains links to other sites. Please be aware that VATSIM is not
responsible for the privacy practices of such other sites. We encourage our
users to be aware when they leave our site and to read the privacy statements of
each and every web site that collects personally identifiable information. This
privacy statement applies solely to information collected by this Web site.
Newsletter
If a user wishes to subscribe to our newsletter, we ask for contact information
such as name and email address.
NOTAM Distribution
All users are automatically added to the email distribution of the NOTAM list
for dissemination of information of urgent nature to all users of the system.
Membership in this distribution list is automatic and mandatory for all users.
This list is not used for any other purpose, except for official business.
Surveys & Contests
From time-to-time our site requests information from users via surveys or
contests. Participation in these surveys or contests is completely voluntary and
the user therefore has a choice whether or not to disclose this information.
Information requested may include contact information (such as name and shipping
address), and demographic information (such as zip code, age level). Contact
information will be used to notify the winners and award prizes. Survey
information will be used for purposes of monitoring or improving the use and
satisfaction of this site.
Security
This website takes every precaution to protect our users' information. When
users submit sensitive information via the website, your information is
protected both online and off-line.
While we use SSL encryption to protect sensitive information online, we also
do everything in our power to protect user-information off-line. All of our
users' information, not just the sensitive information mentioned above, is
restricted. Only those people who need the information to perform a specific job
(for example, supervisors or divisional directors) are granted access to
personally identifiable information. This information is password protected.
Furthermore, ALL members are kept up-to-date on our security and privacy
practices. Every quarter, as well as any time new policies are added, our
members are notified and/or reminded about the importance we place on privacy,
and what they can do to ensure our members' information is protected. If you
have any questions about the security at our website, you can send an email to security@vatsim.net.
Correction/Updating Personal Information
If a user's personally identifiable information changes, or if a user no longer
desires our service, we will endeavor to provide a way to correct, update or
remove that user's personal data provided to us. This can usually be done at the
member information page or by emailing our membership staff at http://vatsim.net/mememail.php
Choice/Opt-out
Users who no longer wish to hold membership in VATSIM may opt-out at any time
and receive no further contact from VATSIM. To cancel your membership, please
send an email to http://vatsim.net/mememail.php
Users of our site are always notified when their information is being
collected by any outside parties. We do this so our users can make an informed
choice as to whether they should proceed with services that require an outside
party, or not.
Notification of Changes
If we decide to change our privacy policy, we will post those changes on our
Homepage so our users are always aware of what information we collect, how we
use it, and under circumstances, if any, we disclose it. If at any point we
decide to use personally identifiable information in a manner different from
that stated at the time it was collected, we will notify users by way of an
email. Users will have a choice as to whether or not we use their information in
this different manner. We will use information in accordance with the privacy
policy under which the information was collected.
Verifiable Parental Consent
VATSIM does not accept memberships from children under age 13 without consent of
a parent. VATSIM makes every effort to verify ages of minors at registration. If
a child under the age of 13 wishes to participate in VATSIM, a printed Consent
Form is required to be signed and mailed in by the parent to VATSIM according to
the instructions on the Consent Form.
Children's Participation in Forums
VATSIM shall make every attempt to prohibit newsgroup/forum posting by children
under the age of 13. Posting restrictions are placed on the membership ID of any
member who is below the age of 13.
Children's Participation in Online Chat
Due to the nature of participation in the simulation, the use of online chat is
prevalent within the VATSIM context. VATSIM shall make every attempt to prohibit
children under the age of 13 from participating in these venues without
verifiable parental consent. Login restrictions are placed on the membership ID
of any member who is below the age of 13 and has not verifiable parental
consent.
Use of Persuasion
VATSIM will not engage in online promotions or games that entice a child to
reveal personal information without verifyable parental consent.
Parental Request
Upon the request of a parent, whose child has provided information, VATSIM shall
provide a description of the specific types of Personally Identifiable
Information and/or Third Party Personally Identifiable Information collected
from that child; and provide an opportunity to refuse further use or future
online collection of Personally Identifiable Information and/or Third Party
Personally Identifiable Information from that child; and provide a means that is
reasonable under the circumstances for the parents to obtain any Personally
Identifiable Information and/or Third Party Personally Identifiable Information
collected from that child.
Age-appropriate terms
VATSIM shall provide a prominent notice to children describing in
age-appropriate terms what Personally Identifiable Information is to be
collected, and explain the need for those children to obtain parental consent
before sharing information.
Privacy protection of children VATSIM shall maintain reasonable procedures to
protect the confidentiality, security, and integrity of Personally Identifiable
Information collected from children.
Contact
Questions concerning this privacy policy may be directed to
security@vatsim.net
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