Board of Governors Meeting Minutes for 19 August 2001

Meeting called to order at 23:20 UTC by Harvey Stein. Present Board of Governors Members: Harvey Stein George Marinakis George Barney Roland Collins Jonathan Ried Richard Jenkins - 01:10 UTC - Left Max Mejias Mike Hayden – 23:35 UTC   Present Founder(s): Matt Gunter – Secretary Jim Davis   Meeting called to order at 23:20 UTC by Harvey Stein.   Servers   The first issue on the agenda involved servers. A few of the server owners have had disagreements with VATSIM over the management of the VATSIM Server system. The Board of Governors voted to email the server owners clarifying the position of the board on the server issue.   Supervisors The only name on the agenda was Mr. Phil Dowling. This issue was tabled until the next meeting.   The meeting came to a brief halt when the Roger Wilco server crashed. After a short delay, the meeting continued on a new server.   Pilot Training The board has decided pilot training will be optional for all pilots on the system when it is made available. Jon Reid resigned his position and VP of Communications and was immediately voted in as the VP of Pilot Training on the Board of Governors. Although Joel Lesser’s name is at the top of the list for the newly opened VP of Communications position, Mr. Lesser declines the spot.   New Business   Supervisors The board is made aware that the VP of Supervisors, Neil Truitt is working on an information packet for supervisors ranging from everything from requirements to be a sup to disciplinary procedures.   Elections Mr. Marinakis gave a brief about how he envisions elections. It is suggested that everybody begins thinking about the best way to handle elections. It is also stated that the information on how elections will be handled must be available no later than six (6) months before the first election is set to take place. This will likely occur in May 2002.   VATSIM Conference next year Mr. Stein suggests people start thinking about where we want to have our meeting. It is suggested that 6 cities and presented to be voted on by the users as possible locations for a conference. It is also stated that if each region wants to have a meeting, that is acceptable. With that being the case, each year the “headquarters” of the convention will rotate regions, with each region still having its own conference if it so desires.   Regional Director for Africa/Mid East Roland Collins puts forth a name for discussion for the possibility of becoming the VATSIM Director of the Middle East/Africa. Robert Grant is elected by the board to be the regional director of the Africa/Middle East region.   Old offer from AOPA in Oceania area A while ago, an offer was made from AOPA to have SATPAC as an affiliate of AOPA and be mentioned in their monthly magazine. Mr. Collins is requesting the board consider the possibility of VATSIM becoming an AOPA affiliate. The board advises Mr. Collins that he has the latitude to negotiate a possible agreement with AOPA.   Votes   Dr. Mejias moves to accept the meeting minutes from the 8-5-2001 Board of Governors meeting. Mr. Jenkins seconds. Mr. Stein – Y Mr. Marinakis – A Mr. Barney – A Mr. Collins – Y Mr. Jenkins – Y Dr. Mejias – Y 4 yes, 0 no, 2 abstain; motion carries   Mr. Jenkins moves that the Board of Governors clarify its position to server owners in an email. It is to be the final response. Mr. Marinakis/Barney seconds. 7 yes, 0 no, motion carries   Mr. Reid moves that Phil Dowling be made a supervisor. Motion withdrawn. Mr. Jenkins moves to table the issue of Mr. Dowling’s supervisor status until the next meeting. Mr. Hayden seconds. The motion is amended to read that Mr. Dowling’s supervisor status will be tabled until the server issues are resolved. 6 yes, 1 Abstain; Motion carries       Mr. Marinakis moves that the position of VP of Pilot Training be created on the Board of Governors. Mr. Stein seconds that motion. Mr. Stein – Y Mr. Marinakis – Y Mr. Reid – A Mr. Barney – A Mr. Collins – Y Mr. Hayden – Y Dr. Mejias – Y Mr. Jenkins – Y 6 yes, 0 no, 2 abstain; motion carries   Mr. Marinakis moves that, given Mr. Reid has tendered his resignation as VP of Communications, that the board accept his resignation as VP of Communications and make Mr. Reid the VP of Pilot Training. Seconded by Mr. Collins Mr. Stein – Y Mr. Marinakis – Y Mr. Reid – A Mr. Barney – Y Mr. Collins – Y Mr. Hayden – Y Dr. Mejias – Y Mr. Jenkins – Y 7 yes, 0 no, 1 abstain; motion carries   Mr. Stein moves to accept the recommendation of Mr. Collins that Robert Grant be the regional director of the Africa/Middle East region. Mr. Hayden seconds. Mr. Stein – Y Mr. Marinakis – Y Mr. Reid – Y Mr. Barney – Y Mr. Collins – Y Mr. Hayden – Y Dr. Mejias – Y Mr. Jenkins – Y 8 yes, 0 no; motion carries Mr. Collins will notify Mr. Grant of his appointment.   Mr. Marinakis moves to adjourn the meeting. Mr. Barney seconds. No opposition to the motion. Motion carries 6 yes, 0 no.   Meeting adjourned at 02:04UTC.